Manually Adding a New Account

In this article learn How To:

  • Manually add a Loan Account
  • Manually add Additional Collateral to an Existing Account
  • Manually add a Deposit Account

Security Permissions needed to Access this Function: Add Record

There may be cases where you may want to manually create records for record retention purposes. Loan or Deposit accounts that were denied, withdrawn, or simply pending, are some examples. 

Manually adding Loans

  1. From the customers page, Select the add new Booked Loan link
  2. Select the Loan Type and the Status, Select Update
  3. From the Add Account page, complete the Tabs that apply. Starting with the Loan tab define fields necessary and select Update. Proceed to the other tabs, Guarantors, Additional Collateral, and Documents. (Codes tab is used as part of the AccuApproval/Application module)

Note

If you end up creating an account and you create the same account in your core, you will want to make sure the loan number and the corresponding customer name, customer number, and Tax Id all match, and this newly created account will sync up with your core's system. If any of these items are different, there is a potential for duplicate entries.

Any of the fields with a 'Padlock' can be locked. A locked field simply means it won't be overridden from nightly processes or core updates.

 

Loan Tab

Define any of the following fields in the Loan Tab. Please note the only Required field is the Loan Number. Once fields are defined Select Update

  • Loan Number - Loan number you are assigning to the account. You can use alpha and numeric values in this field.
  • Loan Type - By default, this is the loan type you select in the first screen. You can user the Change Loan Type link if you need to change the loan type.
  • Region/Branch - Region/Branch that you want to assign to the account.
  • Loan Officer - Account officer for the account. By selecting this option, all exception, documents etc., will appear under this user's reports.
  • Loan Status - By default, this is the loan status you selected in the first screen. You can change this by using the drop down menu.
  • Loan Classification - Loan risk rating that your institution will assign to the credit.
  • Loan Balance - Current balance or proposed balance of the account.
  • Loan Commitment - Current total commitment or proposed commitment of the account.
  • Loan Origination Date - Origination or opening date of the account. Sometimes this is referred to a the "note date".
  • Loan Maturity Date - Maturity date of the account.
  • Loan Closed Date - Closed or paid off date of the account.
  • Loan Description - Loan description you'd like to display.
  • Address 1 - Address line 1 of the account you'd like to display under the loan banner.
  • Address 2 - Address line 2 of the account you'd like to display under the loan banner.
  • City - The City of the account you'd like to display under the loan banner.
  • State - The State of the account you'd like to display under the loan banner.
  • Zip Code - The Zip code of the account you'd like to display under the loan banner
  • Is Participation Loan - If your institution purchased the Participation module, and this is a participation loan, check this box to include participant information.
  • Lock Loan Type - Lock the "Type" of loan and prevent it from being changed by an editor, you can use this option. Note: Administrators and Super User will always have the ability to change the type regardless of this option.
  • Ignore exceptions - Ignore all account exceptions for this account only, mark Yes.
  • Order # - Informational only, and is only displayed in the "edit" screen. This field is also available to be used in the notice letter setup.
  • Property Description - Information only, and is only displayed in the "edit" screen. This field is also available to be used in the notice letter setup.
  • Purge Status - Current purge status. If you'd like to mare the record to be purged or not purged select this option.

 

Guarantors Tab

Click the Guarantors Tab if it applies.

Define any of the following fields in the Guarantor Tab. Please note, this tab does not only list guarantors, but also displays co-borrowers, signer, etc.

  1. You can now add a new guarantor, co-borrower etc. to the loan by simply typing in the Name or Customer number and selecting the Type from the drop down menu
  2. Select Update

 

Additional Collaterals Tab

Click the Additional Collaterals Tab if it applies.

  1. Select the Add New Collateral link
  2. Select one of the following options:
    • Create an Additional Collateral
    • Select an Existing Collateral
      • If you choose existing collateral, you can use any collateral that is currently in the AccuAccount System.
  3. Define the following fields, once fields are defined select Update
    • Collateral Number - Collateral addendum, or sequence number that you wish to assign. If you book this loan on the core, you'll want to make sure this number matches your core system.
    • Collateral Type - The collateral type you are adding. Please be careful to select only a collateral item. Collaterals are commonly prefaced with SEC, A/C COLL etc. Selecting non collateral will cause you to have account documents in the collateral section.
    • Collateral Status - Status of the collateral, and generally will match the loan status
    • Ignore Collateral Exceptions - If you would like to ignore or shut off all collateral exceptions, marking this as yes will be the option you'd select.
    • Collateral Description - A description of the collateral that you are using. This should match your core system.
    • Purge Status - This is the current purge status in the system. If you'd like to change this, you may do so and lock the field.

Any of the fields with a 'Padlock' can be locked. A locked field simply means it won't be overridden from nightly processes or core updates.

 

Documents Tab

Select the Documents Tab and make any Loan document changes necessary (Required, Waived, or N/A). Once finished select Update

Manually adding Deposits

  1. From the customers page, click on the Deposits tab
  2. Select the Create New Deposit link
  3. Select the Deposit Type and the Status, select Update
  4. From the Add Account page, select the Deposit tab define fields necessary and select Update.

Any of the fields with a 'Padlock' can be locked. A locked field simply means it won't be overridden from nightly processes or core updates.

Deposit Tab

  • Deposit Number - Deposit number that you are assigning to the account. You can use alpha and numeric values in the field. This is the only required field.
  • Deposit Type - By default, this is the deposit type that you selected in the first screen. You can use the Change Deposit Type link if you need to change the deposit type.
  • Region/Branch - Region/Branch that you want to assign to the account.
  • Deposit Officer - Account officer for the account. By selecting this option, all exceptions, documents etc., will appear under this user's reports.
  • Deposit Status - By default, this is the deposit status you selected in the first screen. You can change this  by using the drop down menu.
  • Deposit Open Date - Origination or opening date of the account.
  • Deposit Description - The deposit description you'd like to display.
  • Address 1 - Address line 1 of the account you'd like to display under the deposit banner.
  • Address 2 - Address line 2 of the account you'd like to display under the deposit banner.
  • City - The city of the account you'd like to display under the deposit banner.
  • State - The State of the account you'd like to display under the deposit banner.
  • Zip Code - The Zip code of the account you'd like to display under the deposit banner.
  • Lock Deposit Type - If you'd like to lock the "Type" of deposit and prevent it from being changed by an editor, you can use this option. Note: administrators and super user will always have the ability to change the type regardless of this option.
  • Ignore Exceptions - If you'd like to ignore all account exceptions for this account only, mark Yes.
  • Purge Status - This is the current purge status. If you'd like to mark the record to be purged or not purged select the option. 

 

Signer Tab

 Click the Signers tab if it applies.

Define any of the following fields in the Signers Tab. Please note, this tab does not only list signers, but also POA's etc. from your core.

  1. You can now add a new signer by simply typing in the Name or Customer number and selecting the Type from the drop down menu
  2. Select Update

You can repeat this process and add additional signers if applicable.

 

Document Tab

Select the Documents Tab and make any Deposit document changes necessary (Required, Waived, or N/A). Once finished select Update

 

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